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Birth certificate
Where and within how many days to register a birth in Andhra Pradesh, how to get the birth certificate, and how to add the child's name later.
For whom: Families in Andhra Pradesh with a new baby, people whose birth was never registered, and anyone who needs a copy of a birth certificate.
Published on 31-10-2026. Not every fact has been checked against its official source yet: confirm at the office.
Answer a few questions to see which steps apply to you. The whole guide is below.

Documents you need

•
Birth report (Form No. 1)
original
If you don't have it:
Ask at the registrar's office. If you give the details orally, the registrar fills in the form and takes your signature or thumb mark.
•
Certificate from the doctor (if there is one)
original
Not confirmed: The district website asks for the doctor's certificate; it does not say what to give when no doctor attended a birth at home. Ask at the office.
•
Self-attested declaration (Form No. 14)
original
If you don't have it:
The form is in the Andhra Pradesh Registration of Births and Deaths Rules, 2025. In it you write the date and place of birth, the reason for the delay and other details, and sign it (or give your thumb mark).
•
Non-availability certificate
original
Issued by the gram panchayat or municipality, saying the birth is not in the register
•
Copy of the ration card
copy
If you don't have it:
→ Rice card (ration card)
•
Class 10 marks memo (SSC memo), if there is one
original and a copy
Not confirmed: The district page does not say original or copy. Take both.
•
Self-affidavit
original
Not confirmed: The district page does not say whether it must be on stamp paper or notarised. Ask at the MeeSeva centre.
•
A copy of the birth certificate given earlier
copy

Steps

Only if
Where was the baby born? In a hospital or health centre
1.
When the baby is born in a hospital, the hospital must report the birth to the registrar. You do not need to report it yourself. Give the hospital the parents' names and full address correctly.
✋ You do this yourself
2.
Within 30 days of the birth, collect the birth certificate from the hospital. The first certificate is free. In government hospitals, community health centres (CHCs) and primary health centres (PHCs), the registrar is in the hospital itself. If you do not collect it, it must be sent to you by post.
🏛️ The hospital
💰 Fee: Free · The first certificate is free.
⏱️ within 30 days · By the rules, you can collect it from the hospital within 30 days of the birth; if it is not collected, it must be posted within 15 days after that.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) Within 21 days / 22 to 30 days / 31 days to one year
3.
When the baby is born at home, the head of the household must report the birth. If they are not there, the nearest relative present does it; if no one else, the oldest adult present. It can also be reported through the ANM, ASHA or Anganwadi worker.
✋ You do this yourself
Only if
Where was the baby born? At home · Is the place of birth a village or a town? Village (gram panchayat) · How long ago was the baby born? (if the birth is not registered yet) Within 21 days
4.
Go to the gram panchayat office and register the birth. Give the details in the birth report (Form No. 1) and sign it (or give your thumb mark if you cannot write). Give the parents' and your Aadhaar numbers if you have them. Give the child's name too, if you have chosen one.
🏛️ Gram panchayat office (village secretariat)
📎 Birth report (Form No. 1), Certificate from the doctor (if there is one)
💰 Fee: Free · Registration within 21 days is free.
⏱️ within 21 days · Report the birth within 21 days of the day it happened.
Only if
Where was the baby born? At home · Is the place of birth a village or a town? Village (gram panchayat) · How long ago was the baby born? (if the birth is not registered yet) 22 to 30 days / 31 days to one year
5.
Go to the gram panchayat office and register the birth. It can still be registered after 21 days, with a late fee (next step). Give the details in the birth report (Form No. 1) and sign it.
🏛️ Gram panchayat office (village secretariat)
📎 Birth report (Form No. 1), Certificate from the doctor (if there is one)
Only if
Where was the baby born? At home · Is the place of birth a village or a town? Town or city (municipality, nagar panchayat or municipal corporation) · How long ago was the baby born? (if the birth is not registered yet) Within 21 days
6.
Go to the municipal office and register the birth. Give the details in the birth report (Form No. 1) and sign it (or give your thumb mark if you cannot write). Give the parents' and your Aadhaar numbers if you have them. Give the child's name too, if you have chosen one.
🏛️ Municipality or municipal corporation office (registrar of births and deaths)
📎 Birth report (Form No. 1), Certificate from the doctor (if there is one)
💰 Fee: Free · Registration within 21 days is free.
⏱️ within 21 days · Report the birth within 21 days of the day it happened.
Only if
Where was the baby born? At home · Is the place of birth a village or a town? Town or city (municipality, nagar panchayat or municipal corporation) · How long ago was the baby born? (if the birth is not registered yet) 22 to 30 days / 31 days to one year
7.
Go to the municipal office and register the birth. It can still be registered after 21 days, with a late fee (next step). Give the details in the birth report (Form No. 1) and sign it.
🏛️ Municipality or municipal corporation office (registrar of births and deaths)
📎 Birth report (Form No. 1), Certificate from the doctor (if there is one)
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) 22 to 30 days
8.
If you report between 22 and 30 days, pay the ₹25 late fee to the registrar who registers the birth. Ask for a receipt.
🏛️ Registrar of births and deaths (the office where you register)
💰 Fee: ₹25 · The late fee under the rules is ₹25.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) 31 days to one year
9.
After 30 days and within one year, you need the written permission of the District Registrar (the District Medical and Health Officer, DM&HO) or the Statistical Officer in that office. In Greater Visakhapatnam, the District Registrar is the GVMC Commissioner. Hand in Form No. 14 and pay a late fee of ₹250.
🏛️ District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
📎 Self-attested declaration (Form No. 14)
💰 Fee: ₹250 · The late fee under the rules is ₹250.
Not confirmed: The rules do not say how to apply for the permission (in person, through the registrar or online). Ask the registrar for your area.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) Within 21 days / 22 to 30 days / 31 days to one year
10.
Another way: sign up on the CRS portal as "General Public" and report the birth online. The portal says it is open for births in Andhra Pradesh. One user can submit at most four events in all.
💻 Online
Open the official page ↗
dc.crsorgi.gov.in · opens in a new tab
11.
When the registration is done, collect the birth certificate. The first certificate is free for the person who reported the birth. The registrar must give it within 7 days of the registration, and may give it electronically.
🏛️ The office where you registered the birth
💰 Fee: Free · The first certificate is free.
⏱️ within 7 days · The registrar must give it within 7 days of the registration.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) One to two years / More than two years
12.
Get the non-availability certificate, which says the birth is not in the register. For a birth in a town, you can also apply at a secretariat with the "NON AVAILABILITY BIRTH APPLICATION - CDMA" service.
🏛️ Gram panchayat (village) or municipality (town)
💰 Fee: ₹50 · ₹50 under the rules.
Not confirmed: We found no official document on whether the secretariat adds its own service charge (the AP Seva and GSWS portals would not open because of certificate errors). Ask there and keep the receipt.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) One to two years
13.
Apply at a MeeSeva centre, or at a village or ward secretariat, with the "Late Registration Of Death/Birth" service (a Revenue Department service). Hand in the non-availability certificate, a copy of the ration card, a self-affidavit and the Class 10 memo (if there is one).
🏢 At a MeeSeva centre
📎 Non-availability certificate, Copy of the ration card, Self-affidavit, Class 10 marks memo (SSC memo), if there is one
💰 Fee: MeeSeva's user charge of ₹45 (a Category B service), plus up to ₹5 a page for scanning after four pages. The late fee of ₹500 under the rules is separate.
Not confirmed: The ₹45 user charge is from a 2018 order; we found no later one. The secretariat's charge, and where the ₹500 late fee is paid, are not confirmed either. Ask at the centre and keep the receipt.
14.
Wait for the District Magistrate, the Sub-Divisional Magistrate or an Executive Magistrate authorised by the District Magistrate (not below the rank of Revenue Divisional Officer) to check the birth and issue the order.
✋ You do this yourself
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) More than two years
15.
For a birth more than two years ago, since 1 October 2026 registration needs an order of the Judicial Magistrate of the first class for the place of birth. The magistrate checks the birth, takes the prescribed fee and issues the order.
🏛️ Court of the Judicial Magistrate of the first class for the place of birth
💰 Fee: A prescribed fee applies.
Not confirmed: Andhra Pradesh's rules (February 2026) were made before this change: they still send every registration after one year to the Revenue magistrates, with a ₹500 late fee. Up to 30 October 2026 we found no Andhra Pradesh order on how to apply to the court, or the fee. Ask at a MeeSeva centre, the Revenue Divisional Officer's office or the District Legal Services Authority.
Only if
Where was the baby born? At home · How long ago was the baby born? (if the birth is not registered yet) One to two years / More than two years
17.
Once the order is issued, collect the birth certificate from the gram panchayat or municipality.
🏛️ The gram panchayat or municipality
Only if
Is the child's name in the birth register? No; the birth was registered less than a year ago · Is the place of birth a village or a town? Village (gram panchayat)
18.
Within 12 months of the registration, the child's name is added free. At the gram panchayat office, give the name to the registrar, orally or in writing, with a copy of the birth certificate you got.
🏛️ Gram panchayat office (village secretariat)
📎 A copy of the birth certificate given earlier
💰 Fee: Free · Free within 12 months.
Only if
Is the child's name in the birth register? No; the birth was registered less than a year ago · Is the place of birth a village or a town? Town or city (municipality, nagar panchayat or municipal corporation)
19.
Within 12 months of the registration, the child's name is added free. Apply at a secretariat with the "Child Name Inclusion In Birth Certificate - CDMA" service, or tell the municipal registrar directly. Hand in a copy of the birth certificate.
🏢 Village or ward secretariat
📎 A copy of the birth certificate given earlier
💰 Fee: Free under the rules.
Not confirmed: We found no official document on whether the secretariat adds its own service charge (the AP Seva and GSWS portals would not open because of certificate errors). Ask there and keep the receipt.
Only if
Is the child's name in the birth register? No; the birth was registered more than a year ago · Is the place of birth a village or a town? Village (gram panchayat)
20.
After 12 months, the name can still be added within 15 years of the registration, with a late fee of ₹250. At the gram panchayat office, give the name to the registrar in writing with a copy of the birth certificate.
🏛️ Gram panchayat office (village secretariat)
📎 A copy of the birth certificate given earlier
💰 Fee: ₹250 · The late fee under the rules is ₹250.
Not confirmed: For registrations before 1 January 2000, and for those whose 15 years had already run out, the rules gave five more years from 22 January 2021. Ask the registrar whether a name can still be added to an old registration.
Only if
Is the child's name in the birth register? No; the birth was registered more than a year ago · Is the place of birth a village or a town? Town or city (municipality, nagar panchayat or municipal corporation)
21.
After 12 months, the name can still be added within 15 years of the registration, with a late fee of ₹250. Apply at a secretariat with the "Child Name Inclusion In Birth Certificate - CDMA" service and hand in a copy of the birth certificate.
🏢 Village or ward secretariat
📎 A copy of the birth certificate given earlier
💰 Fee: The late fee under the rules is ₹250; any secretariat service charge is separate.
Not confirmed: For registrations before 1 January 2000, and for those whose 15 years had already run out, the rules gave five more years from 22 January 2021. Ask the registrar whether a name can still be added to an old registration.
For everyone
22.
If you need more copies later, ask at the office where the birth was registered. Anyone can get any number of copies; each certificate costs ₹50. For a birth in a town, you can also get it at a secretariat with the "BIRTH/DEATH CERTIFICATE - CDMA" service.
🏛️ The office where the birth was registered (registrar of births and deaths)
💰 Fee: ₹50 · ₹50 for each certificate under the rules.
Not confirmed: We found no official document on whether the secretariat adds its own service charge (the AP Seva and GSWS portals would not open because of certificate errors). Ask there and keep the receipt.
23.
Keep the birth certificate safe. For anyone born on or after 1 October 2023, it is the proof of date and place of birth for school admission, a driving licence, the voter list, marriage registration, a government job, a passport and Aadhaar.
✋ You do this yourself

Another route for you

The birth of a child of Indian citizens born outside India is registered at the Indian embassy or consulate there, under the Citizenship Act. This guide's steps are for births in Andhra Pradesh.
Instead, see:
If the family returns to settle in India, the birth can be registered where you settle, within 60 days of the child's arrival in India. After 60 days, the rules for delayed registration apply.

Fees and time limits

Step 2
💰 Free · The first certificate is free.
⏱️ within 30 days · By the rules, you can collect it from the hospital within 30 days of the birth; if it is not collected, it must be posted within 15 days after that.
Step 4
💰 Free · Registration within 21 days is free.
⏱️ within 21 days · Report the birth within 21 days of the day it happened.
Step 6
💰 Free · Registration within 21 days is free.
⏱️ within 21 days · Report the birth within 21 days of the day it happened.
Step 8
💰 ₹25 · The late fee under the rules is ₹25.
Step 9
💰 ₹250 · The late fee under the rules is ₹250.
Step 11
💰 Free · The first certificate is free.
⏱️ within 7 days · The registrar must give it within 7 days of the registration.
Step 12
💰 ₹50 · ₹50 under the rules.
Step 13
💰 MeeSeva's user charge of ₹45 (a Category B service), plus up to ₹5 a page for scanning after four pages. The late fee of ₹500 under the rules is separate.
Step 15
💰 A prescribed fee applies.
Step 16
💰 Free for the weaker sections of society.
Step 18
💰 Free · Free within 12 months.
Step 19
💰 Free under the rules.
Step 20
💰 ₹250 · The late fee under the rules is ₹250.
Step 21
💰 The late fee under the rules is ₹250; any secretariat service charge is separate.
Step 22
💰 ₹50 · ₹50 for each certificate under the rules.

If something goes wrong

If it is rejected
If the registrar refuses the registration or the certificate, you can appeal to the District Registrar within 30 days in Form No. 15 (section 25A of the Act). The District Registrar is the District Medical and Health Officer (DM&HO); in Greater Visakhapatnam, the GVMC Commissioner. The appeal must be decided within 90 days. Against that decision, you can appeal within 30 days to the Chief Registrar: the Director of Public Health and Family Welfare, Andhra Pradesh, Vijayawada. Keep a copy of the appeal form.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
If it is late
If the certificate does not come within 7 days of the registration, you can appeal to the District Registrar within 30 days in Form No. 15.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
If you are asked for more money
Registration within 21 days is free, and the first certificate is free for the person who reported the birth. The fees under the rules: late fee ₹25 (22–30 days), ₹250 (31 days to a year), ₹500 (after a year); ₹50 for each further certificate or a non-availability certificate; ₹250 to add a name after 12 months. MeeSeva's user charge is ₹35 or ₹45, plus up to ₹5 a page for scanning after four pages, shown on the receipt. If you are asked for more, you can appeal to the District Registrar. Do not pay agents who offer to speed it up.
District Registrar (births and deaths): the District Medical and Health Officer (DM&HO)
Not confirmed: The MeeSeva charges are from orders of 2018 and 2019; we found no later order.
Also
If a detail in the register is wrong, apply to the registrar to correct it. The registrar corrects a clerical mistake after an enquiry. If the detail itself is wrong, you must give a declaration of the true facts by two credible persons who know them. For a birth in a town, you can also apply at a secretariat with the "CORRECTIONS IN BIRTH CERTIFICATE - CDMA" service.
Registrar of births and deaths (the office where the birth was registered)

Related guides

→ After a death in the family→ Getting a new Aadhaar
Updated on 30-10-2026
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