If you don't have it:

Ask at the office, or take “Encumbrance Application” under “Download Forms” on the department's website.

If you don't have it:

Ask at the office, or take “Certified Copy Application” under “Download Forms” on the department's website.

1.

Get the property details ready: district, mandal, village or town; house, ward, block and plot number, apartment name; for agricultural land, the survey number and extent; the boundaries on all four sides; and the period to search, from and to. Wrong or incomplete details can give a wrong EC.

✋ You do this yourself

📎 A paper with the property details (if you have one): a copy of its registered deed; for agricultural land, the pattadar passbook / title deed

2.

Get the deed's details ready: district, Sub-Registrar office, document number and year; if you can, the names of the parties. Anyone can get a copy of a deed about land or buildings. A copy of a will is given only to the person who made it while they live; after their death, anyone can get it by showing the death certificate. Copies of a GPA or of deeds about movable property go only to the parties or their representatives.

✋ You do this yourself

📎 A copy of the deed or its details: number, year and Sub-Registrar office

3.

On the department's “e-Encumbrance Service” page, choose the district and Sub-Registrar office and search: by document number and year; or by house number / apartment name; or by survey number in a village. Give the house number as “ward - block - door number”. Only transactions after 01-01-1983 are online; for older ones, or if you get “Data Not Found”, go to the Sub-Registrar office.

💻 e-Encumbrance Service (EC For Information Only)

4.

If a bank or office needs a signed EC: log in to CARD PRIMME with your email, mobile or Aadhaar (OTP) and open “New Encumbrance Request” under “EC Search”. Give the details, pay online and press “Verify Payment” the same day: otherwise the request is not approved. The EC is not made automatically: once the Sub-Registrar checks and e-signs it, it appears in your dashboard as a PDF to download. For an EC signed in ink, go to the Sub-Registrar office.

💻 CARD PRIMME (the Registration Department portal)

💰 Fee: ₹320 · ₹320 for each request: registration fee ₹200, user charge ₹100, stamp duty ₹20.

5.

At a MeeSeva centre, ask for the “Encumbrance Certificate” service. Give the property details and the period to search, pay, and keep the receipt with the application number.

🏢 At a MeeSeva centre

📎 A paper with the property details (if you have one): a copy of its registered deed; for agricultural land, the pattadar passbook / title deed

💰 Fee: By the MeeSeva Citizen Charter: ₹225 for up to 30 years, ₹525 for more (including the ₹25 MeeSeva charge).

⏱️ within 1 days · The same day if applied for before 2 pm (MeeSeva Citizen Charter).

6.

At the Sub-Registrar office, fill in and hand over the EC application form, pay the fee and keep the receipt. You can also pay a fee to inspect the records yourself. Transactions before 1983 are searched only here.

🏛️ The Sub-Registrar office for the area where the property is (or where the deed was registered)

📎 EC application form (Application for issue of E.C.), A paper with the property details (if you have one): a copy of its registered deed; for agricultural land, the pattadar passbook / title deed

💰 Fee: ₹200 · By the 2013 table of fees: ₹200 for up to 30 years; ₹500 for more.

⏱️ within 1 days · By the Citizen's Charter: 1 hour from computer records; 24 hours from old manual records.

7.

Log in to CARD PRIMME and open “Certified Copy”. Under “New Certified Copy”, give the district, Sub-Registrar office, document number and year and press “Get Details”; if the details are right, press “CC request”. Pay with “Pay online”, press “Verify Payment”, then get the copy with “Download CC”. Only Book 1 deeds (immovable property deeds such as sales) are online; for Book 3 and Book 4 copies, go to the Sub-Registrar office.

💻 CARD PRIMME (the Registration Department portal)

📎 A copy of the deed or its details: number, year and Sub-Registrar office

💰 Fee: ₹320 · ₹320 for each request: registration fee ₹200, user charge ₹100, stamp duty ₹20.

8.

At a MeeSeva centre, ask for the “Certified Copy of Registration Document” service. Give the deed's details, pay and keep the receipt.

🏢 At a MeeSeva centre

📎 A copy of the deed or its details: number, year and Sub-Registrar office

💰 Fee: ₹225 · ₹225 by the MeeSeva Citizen Charter (including the ₹25 MeeSeva charge); a 15-minute service.

9.

At the Sub-Registrar office, fill in and hand over the certified copy application, pay the fee and keep the receipt.

🏛️ The Sub-Registrar office for the area where the property is (or where the deed was registered)

📎 Certified copy application (Application for Single Search / Certified Copy), A copy of the deed or its details: number, year and Sub-Registrar office

💰 Fee: ₹200 · ₹200 for each copy by the 2013 table of fees.

⏱️ within 1 days · By the Citizen's Charter: 1 hour from computer records; 24 hours from old manual records.

10.

Read the EC carefully. If no registered transaction on the property falls in that period, you get a “nil EC”. Unregistered transactions do not appear in an EC; an EC alone is not enough to decide to buy a property or lend money on it.

✋ You do this yourself